Shareholder Information FAQs
Image Registrars Limited
5th Floor, Barclays Plaza
PO BOX 9287-00100, Nairobi
Telephone: 020-2212065, 2230330, 2246449
Mobile: 0724 669 667, 0735 565 666
The CDSC IT platform is currently restricted to registered CDSC Agents who are currently only stockbrokers.
This is because the CDSC accounts are originally opened by the CDSC Agents and these are the responsible authority in respect to maintenance of the static data.
In respect to representatives of registered shareholders e.g. Executors of Deceased Estates, the report must be submitted in writing supported by appropriate documentation indicating the relationship between the shareholder and the representative.
Since the shares are already dematerialized you will have to maintain the two separate accounts. However, you can immobilize your shares into a CDS account meaning that your shares will be in one account.
- The payment date of the check being replaced
- Your exact shareholder registration details including shares/CDSC account number, name, address
- Upon receipt of your written request or personal visit to Registrars offices an indemnity form will be issued to you and a cheque processed thereafter.
I bought my National Bank shares during the IPO, how can I get my shares certificate?
Visit your selling agent where you applied for the shares and you will be issued with, or assisted to get your certificate.
You can visit your broker for confirmation on the status of your CDS account. In addition, the CDSC regularly sends account statements every month for all active accounts.
identity card or passport.
Trading in the Secondary market will be subject to existing mandates of the group. The bank cannot protect you from your own members.
- *certified copies of Grant Letters of Administration AND Certificate of Confirmation of Grant from the High Court. This is where the gross value of the estate exceeds Kshs. 100,000
- OR *District Commissioner’s Letter of Indemnity and Summary Letters of Administration. This is where the gross value of the estate does not exceed Kshs.100,000
- Certified copy of death certificate
- Certified copy of ID card/passport of the administrator(s) and beneficiaries
- All the share certificates. If some are missing or lost, indemnity forms will be issued by the Registrars and should be signed by the administrator(s) whose signature must be witnessed by a commissioner for oaths/advocate OR any judge/magistrate. Image Registrars will charge for replacement of share certificates depending on the number of certificates lost.
- Unpaid dividend cheques and/or, if the cheques are missing, an indemnity by Image Registrars.
- Transfer forms obtainable from stockbrokers/our offices to be signed by both the administrator(s) and the beneficiary.
- Transmission fee payable to Image Registrars.
- Any individual over the age of 18 years of age, whether Kenyan or not. Nationality should be indicated. Authorised selling agent to ensure that the CDS account correctly reflects FI in case of foreign individual to enable the registrar to make appropriate returns.
- Any company incorporated in Kenya or in any other country. For foreign companies please ensure that the account number has FC at the end so that the registrar can make reports on foreign holdings.
- Registered Co-operative Societies of any description – Saccos, Co-operative Unions, etc.
- Registered NGOs.
- Incorporated Trustees – these should have a certificate of incorporation issued by the Ministry of Lands.
- Churches, Political Parties, Societies and Clubs which are registered under the Societies Act can only invest through their Trustees. If the Trustees are not incorporated as set out in 5 above, then the trustees or official should invest in their joint names.
- Sole proprietorships, businesses and partnerships with Registered Business Names. Where a business name is not registered, then the proprietors should invest in their individual names.
- Limited Liability Partnerships duly registered under the Limited Partnerships Act.
- Self Help Groups, where the same are registered under the Ministry of Culture and Social Services (by whatever the current names may be) may invest provided they have a valid certificate of registration.
- Unregistered Chamas, self help groups, investments groups, etc may invest through their officials. They should be advised to ensure their rules are clear on the trust relationship. The trouble with these is that when the officials change they would have to open new accounts.
- Nominee Companies. The IM is clear that any nominee must represent genuine investors who have not otherwise applied.
- Registered Retirement Benefit Schemes – ordinarily these will do so through Fund Managers.
Children under 18 years of age are not eligible to invest in shares.
- There will be no loss of certificates since they will be kept in an electronic form.
- It will be easier and faster to transfer or sell your shares.
- Your share certificates will not be mutilated since they will be kept in electronic form in your CDS account.